SEEBURGER: ANSI X12 EDI 832 Specification - Structure, Standards, Benefits

An ANSI X12 EDI 832 specification, also known as a Price Sales Catalog, is a message used to exchange product catalog data between a supplier and its customers, ensuring they have up-to-date product and pricing details.

The ANSI X12 EDI 832 specification replaces traditional, paper-based catalogs. In theory, the paper-based version of EDI 832 specification could become out of date the moment it is generated. An EDI catalog, however, can be resent and updated as many times as a supplier requires. The EDI 832 specification follows the ANSI X12 EDI message standard and is a crucial message type for the retail industry‘s electronic purchasing process.

An EDI 832 message is generated by the supplier and sent to its customers electronically. Once received, this information can then be imported into their business software and instantly update their ERP and inform their purchasing departments. The EDI 832 file format defines a wide range of information about the supplier's services, along with item specifics and the future delivery of these goods. In addition to product descriptions and prices, the EDI 832 file format can also contain additional customer-specific data, which is uniquely agreed upon between the supplier and this specific customer.

When this data is received, the customer can create an EDI 850 Order based on this information with greater accuracy.

When the customer receives an EDI 832 Price/Sales Catalog message, their EDI system checks the contents against the expected EDI 832 file format. If this message is syntactically correct, the ERP system can add new information. Once this data is received, the customer can update their internal ordering system and plan their ordering schedule with the supplier. The customer can then create and plan future EDI Order messages based on the received information and send this to the supplier.

In a retail workflow, the role of an ANSI X12 EDI 832 message shows up first in the exchange sequence:

ANSI X12 832 — Typical workflow example from the retail industry

Typical problems that appear with exchanging EDI files come from incorrect or unknown master data. For example, if a specific item’s product ID is updated, a reference to the old one would need to be made so that the customer system knows precisely what is being amended. Also, if an EDI 832 Price/Sales Catalog message is received but not expected in a customer’s ERP system, this may result in an issue that needs manual correction.

An EDI 832 Price/Sales Catalog normally contains two sets of information — product information with specific details about the goods and services, and pricing information, including any recent changes.

A typical ANSI X12 EDI 832 message contains:

The supplier’s name, address and contact details
Item details, description, specification and UOM
Packaging information
Current and future price
Minimum order quantities
Terms of sale and
Promotional discounts

ISA*00* *00* *ZZ*SENDER *12*RECEIVER *231014*1243*U*00401*000000001*0*P*>~
GS*IN*APP SENDER*APP RECEIVER*20231014*1243*0001*X*004010~
ST*832*0001~
BCT*RC*CATALOG1*10*******00~
DTM*043*20231114~
N1*SE*SELLINGPARTY*92*1234~
LIN**BP*MATERIAL1~
DTM*043*20231114~
PID*F****DESCRIPTION~
CTP*RS*SLP*100.00*1*UN~
CUR*SE*USD~
LIN**BP*MATERIAL2~
DTM*043*20231114~
PID*F****DESCRIPTION~
CTP*RS*SLP*120.00*1*UN~
CUR*SE*USD~
CTT*2~
SE*16*0001~
GE*1*0001~
IEA*1*000000001~

The electronic transmission of an EDI catalog such as the the EDI 832 Price/Sales Catalog provides a number of benefits:

Availability

Make sure your customers instantly know what is being offered by the supplier.

Effective advertising

Highlight and plan for promotional and special offers.

Automatic ERP ordering

Integrate and automatically update your customer’s ERP ordering system with an EDI catalog.

Data syncing

Sync the data between a customer and supplier to make all future orders seamless.

Handling of errors

Encounter fewer errors overall, as well as the ability to correct previously sent errors.

Within the EDIFACT format of messages, the equivalent to the EDI 832 Price/Sales Catalog message is the PRICAT (Price Catalog) message. The UN/EDIFACT format is commonly used throughout Europe and Asia.

When you consider leveraging EDI for business processes, choose the latest and greatest technology. Evaluate your options to operate cost-effectively. SEEBURGER offers an EDI Cloud Service in the SEEBURGER Cloud or in public cloud environments like the ones from Google, Azure and AWS, as well as an on-premises software solution you operate yourself.